Privacy Statement #
Optd is powered by “Ventolytics UG (haftungsbeschränkt) – A privately held German Software Company, unlike other companies who profit from reselling user data for advertising purposes. (AdTech). We take the protection of your personal data very seriously and therefore do all we can to ensure that you feel comfortable and secure when visiting our website. This Privacy Statement applies to the Service and the Website (“https://optd.io”) under the responsibility of Ventolytics UG (haftungsbeschränkt). Controller within the meaning of Art. 4 (7) General Data Protection Regulation (GDPR) for this website is Ventolytics UG (haftungsbeschränkt) – For contact details, please refer to the Legal Notice. Pursuant to Art. 4 lit. 1 GDPR personal data is all information, which refers to an identified or identifiable natural person; a natural person will be seen as identifiable, who can be identified directly or indirectly, in particular by means of allocation to an identifier such as a name, to a code number, to location data, to an online code or to one or several special features, which are an expression of the physical, physiological, genetic, mental, financial, cultural or social identity of this natural person.
How we contribute to a more privacy oriented way of handling data protection Ventolytics UG (haftungsbeschränkt) is a privately held German Software Company whose data protection is part of the corporate philosophy. Therefore, we consider transparency in the handling of the data of our customers as highly important. Our internal data classification system combined with our continuous data compliance assessments and internal procedures allows us to contribute to handling data protection with the right attention it deserves. We’d like to inform you about which data we collect, for which purposes we process your data and which rights you are entitled to.
Your data protection rights Restrict processing You have and will maintain the right to request the restriction or suppression of your personal data. Restrict processing You have and will maintain the right to request the restriction or suppression of your personal data. Access and rectification You have and will maintain the right to request a copy of any data Ventolytics UG (haftungsbeschränkt) has on you. We will honour requests to provide a GDPR compliant copy of your data within one calendar month. Erasure You have and will maintain the right to be forgotten. You can demand Ventolytics UG (haftungsbeschränkt) to delete any, or all of the information we may hold about you. Object to processing In some circumstances, you may ask us to stop processing your data. In case you Also, if you’re not satisfied about how we process your data, you have a right to complain to a national data authority. We hope, however, that you will contact Ventolytics UG (haftungsbeschränkt) prior so we can resolve the matter for you in a satisfactory way. Please get in touch with us if you have any questions about how we handle your data or want to exercise one of your rights. You are entitled to a reply within 30 days.
Purpose, lawful basis and retention periods We only process your personal data when we have a concrete purpose and a lawful basis for doing so. Under the GDPR Article 6-1, the lawful bases we rely on are the following: Your consent We have a contractual obligation (contract) We have a legal obligation We have a legitimate interest
Details on the processing of your personal data In this section we’d like to share when and how we process your data, for what exact purposes, and the retention periods for the processing as well as our legal grounds we rely on (lawful bases).
Free plans When we say something is free, it is really free. You select your free plan, set a password and you’re done. In case you exceeded the limitations of the Free plan, the Services will be paused until the next monthly cycle.
Premium trial plans We offer a 7 day free trial on all offered subscription plans. In order to get trial access to the Sharefence platform, you don’t have to share your billing details. Unless you have cancelled your account and thus the subscription, your card will be charged upon continuing the Services after the end of your trial. The purpose of this processing is to give you access to a trial of our Service, The lawful basis is b) contract. We review this data at our regular GDPR audits and delete personal data as appropriate; however, no later than two years after you signed up for the trial.
Premium plans Upon purchase of a subscription for the Service, the previously entered data during the trial registration will be kept and taken over into your premium account page, including your invoice history. You are free to add remaining personal data in your account dashboard, like address, company name and VAT number. The purpose of this processing is to fulfill our obligation to deliver the services you have purchased and manage the customer relationship. The lawful bases are b) contract and c) legal obligation related to German accounting, tax and other business laws we must abide by. We process the data for as long as you are a customer, and we are bound by legal obligations as per any applicable rules and regulations. Furthermore we’re required by law to store business records, including personal data, for as long as someone is a customer and then for at least three years for accounting and bookkeeping purposes.
Communication between users and optd All personal data collected within the scope of the Services provided by Ventolytics UG (haftungsbeschränkt) will be collected, processed and used in accordance with the applicable personal data regulations, for the sole purpose of contract, inquiry and request processing and in order to safeguard our own legitimate business interests with regard to the consultation and support of our customers as well as demand-oriented product design and development. This may include your name, contact details, IP address and other information you choose to send to us. The purpose is to be able to respond to your contact requests and, on some occasions, to keep records in case of complaints or legal claims. The lawful basis is f), where our legitimate interest is to respond to your inquiries and, on some occasions, keep records in case of complaints or legal claims. We review this data at our regular GDPR audits and delete personal data as required and appropriate. We keep this type of personal data for up to one or three years if we have a legal obligation in accordance with accounting and bookkeeping rules.
Promotional content and communication Rarely we may send you emails containing a promotional element. The personal data we process herein is your name and email address. The purpose is to provide you with the latest updates and offers related to your subscription and the Service. The lawful basis is f), where our legitimate interest is to offer our relevant products and services. The lawful basis could also be a), where you have given us your consent to such marketing. You can revoke your consent to the sending of the update letter at any time and unsubscribe from the update letter. You can declare your revocation by clicking on the link provided in every newsletter email, by replying with “unsubscribe” to the corresponding mailing address When you ask us not to send you any promotional materials, your account will be internally flagged as “unsubscribed”, meaning you won’t receive any further marketing email from us. We are still required to process data for accountancy, tax and other business purposes if you are our Customer.
Survey data Periodically we may send voluntary surveys to our users to gather Feedback for our product, in order to improve e.g. user experience. We process personal data such as your name, contact details and other information you choose to share with us. We do not process any personal data if a survey is explicitly classified as anonymous. The purpose is to gather your feedback to continuously improve our products and services and provide you with better customer service in the future. The lawful basis is a) consent. We review this type of data during scheduled GDPR audits and delete any personal data as required and appropriate; however, not later than two years after taking part in the survey.
Collaborations Upon entering into an agreement with us either as a vendor, partner or data processor, we process personal data such as your name, contact details and correspondence. The purpose is to enter into this agreement and communicate with you before, during and after our formal business relationship. The lawful bases are b) contract, c) legal obligation related to German accounting, tax and other business laws we are required to abide by, and f) where our legitimate interests are to be able to communicate with you before, during and after our formal business relationship (described under the paragraph “You communicate with us” above). We store personal data for as long as we have a formal business relationship and then for up to six years after, in accordance with our legal obligations for German accounting, tax and other business purposes. As a general rule, we do not process personal data for longer than necessary to fulfill the purpose for processing. In order to stay compliant with such regulations, we conduct scheduled internal GDPR audits where we formally assess our data protection compliance and privacy work with the intention to amend, update and, if necessary, delete personal data. We will only retain data for as long as we are required to as per applicable legal obligations such as German accounting, tax, labour laws or any other relevant rules and regulations. One example is the German Income Tax Act, where we are required to retain data for as long as someone is a customer and then for at least six years.
In what kind of situations do we get your data In general, you may visit the Services of Ventolytics UG (haftungsbeschränkt) without any of your personal data being collected. Personal data will only be collected and processed directly if you use the Service offers of Ventolytics UG (haftungsbeschränkt) and provide the data necessary for processing your request. Whenever personal data is required, you will be informed accordingly. In order to further optimize our websites for you, we collect general information (e.g. pages accessed, browser used, time spent on the pages). This data is not person-related and completely anonymous. Ventolytics UG (haftungsbeschränkt) does not collect personal information that allows conclusions to be drawn about the identity of the users.
Purpose of data processing and usage When you visit https://optd.io, so-called usage data is temporarily stored on our web server for statistical purposes as a protocol in order to improve the quality of our Service, which only allows us to identify you as a unique but unknown user during your visit to the site. This dataset consists of the site from which the file was requested; the name of the file; the date and time of the query; the amount of data transferred; the access status (file transferred, file not found); the description of the type of web browser used; We use this information to enable access to our website, to control and administer our systems and to improve the design of our websites. The data is stored anonymously in accordance with GDPR regulations. The creation of direct personal user profiles is thus precluded. Data related to individuals or their individual behavior is never collected nor otherwise processed.
Courts, tribunals, law enforcement or regulatory bodies Ventolytics UG (haftungsbeschränkt) will disclose personal information in order to respond to requests of courts, tribunals, government or law enforcement agencies or where it is necessary or prudent to comply with applicable laws, court or tribunal orders or rules, or government or professional regulations.
Contact form & purpose of contact data processing You have the option to contact us via a web form. To use our contact form we need your name, the country you are contacting us from, your email address and your message. You may provide further information, but are not obliged to do so. The legal basis for data processing is Art. 6 (1) (f) GDPR. The legitimate interest on the part of Ventolytics UG (haftungsbeschränkt) results from the interest to answer inquiries of your, our customers and visitors of this website and thus to maintain and promote customer satisfaction.
Continuous security Ventolytics UG (haftungsbeschränkt) takes all technical and organizational measures necessary to ensure data protection and data security, prevention of data loss and data damage in accordance with the requirements of Art. 32 GDPR to protect the user’s personal data. Our security measures are continuously monitored and adapted in accordance with technological developments. To protect your data from unauthorized access, we use an encryption method on our pages. Your details are then transmitted from your computer to our server and vice versa via the Internet using SSL encryption (Secure Socket Layer). This can be confirmed by verifying the lock symbol on the status bar of your internet browser is closed and the address line starts with “https://”.
Accessing and Correcting your Personal Data You have a right to access your personal data and request a correction if you believe it is inaccurate. If you have submitted Personal Information and would like to have access to it, or if you would like to have it corrected, please get in touch with us through the contact form.
Revisions From time to time it is necessary to adapt the content of this data protection declaration. We therefore reserve the right to change this at any time. We will publish the amended version of the data protection declaration in the same place as this data protection declaration.